MINUTES of a Governance Standing Policy Committee held on Thursday, June 27, 2024 in City Council Chambers at 1:30 PM with the following in attendance:

PRESENT:

Councillor

Belinda Crowson

Councillor

Jenn Schmidt-Rempel

Councillor

John Middleton-Hope

ABSENT:

NON-MEMBERS:

Mayor

Blaine Hyggen (participated remotely, left at 3:44 PM)

Deputy Mayor

Jeff Carlson (participated remotely, left at 4:39 PM)

OTHERS:

Legislative Services Manager

Ryan Westerson

Legislative Services Assistant

Elizabeth Thompson

Legislative Services Assistant

Stephanie Parsonage (left at 4:46 PM)

City Manager

Lloyd Brierley

Director of Infrastructure Services

Joel Sanchez

A/Director of Legal Services & City Solicitor

Adam Faust

Director of Community Services

Carly Kleisinger

Chief Financial Officer and Treasurer

Darrell Mathews

A/Director People & Partner Services

Kim Schaaf

A/Director Corporate Services

Rob Ulrich (participated remotely until 4:00 pm, then attended in person)

1.

2.

2.1.

3.

Councillor Middleton-Hope:

BE IT RESOLVED THAT the Agenda of the Governance Standing Policy Committee Meeting of June 27, 2024, be adopted as presented.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

4.

4.1.

4.2.

Councillor Schmidt-Rempel:

BE IT RESOLVED THAT the minutes of the Governance Standing Policy Committee Meeting held on May 23, 2024, be approved and the Chair and City Clerk designate be authorized to sign the same; and

FURTHER BE IT RESOLVED THAT the Status of Initiatives for June 27, 2024 be received as information.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

5.

5.1.

 Councillor Middleton-Hope:

BE IT RESOLVED THAT the Governance Standing Policy Committee recommend that City Council accept the Team Lethbridge presentation for information and confirm Mayor Blaine Hyggen and Councillor Schmidt-Rempel as the Lethbridge City Council members for this year’s Team Lethbridge.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

5.2.

   5.2.1.

   5.2.2.

 Councillor Schmidt-Rempel:

BE IT RESOLVED THAT the Governance Standing Policy Committee recommends that Council:

1. adopt the Climate Adaptation Strategy and Action Plan, as in attachment 1, in principle, as a guiding document to provide direction for the continued development of Climate Adaptation planning; and
2. direct administration to return to City Council, through the Economic and Finance Standing Policy Committee, for approval of any of the objectives identified in the Climate Adaptation Strategy and Action Plan that require a change in budget or service level, as follows:
   1. capital projects to be submitted to future Capital Improvement Program (CIP) deliberations; and
   2. operating initiatives to be submitted to future Operating Budget deliberations.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

5.3.

 Councillor:

BE IT RESOLVED THAT the Governance Standing Policy Committee recommends that City Council:

1. direct administration to implement Option 1 – plowing to the right with windrow subscription openings on a trial basis for the 2024/25 winter season; and
2. direct administration to report back to City Council in the spring of 2025 with the results of the three-year trial of Snow and Ice Control Service Level Changes.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

5.4.

 Councillor:

BE IT RESOLVED THAT the Governance Standing Policy Committee recommends that Council adopt CC-72: Customer Code of Conduct Policy as provided in Attachment 1.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

6.

6.1.

 Councillor:

BE IT RESOLVED THAT the Governance Standing Policy Committee recommend City Council:

1. rescind the June 10, 2019 Resolution, in its entirety, adopted by City Council, as follows:

THEREFORE BE IT RESOLVED THAT City Council adopt the Acknowledgement Statement (see Attachment 2); and

FURTHER BE IT RESOLVED THAT the Acknowledgement Statement be read at the beginning of all meetings of City Council;

2. approve the updated Land Acknowledgement statement, as provided in Attachment 1; and
3. direct administration to update all City of Lethbridge online content and materials to reflect the change in the Land Acknowledgement statement, including the Reconciliation Implementation Plan.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

6.2.

 Councillor Middleton-Hope:

BE IT RESOLVED THAT the Governance Standing Policy Committee recommends that City Council reaffirm the following policies as written:

Governance Code Policy Name

CC-02                         Financial Services

CC-03              Human Resources

CC-04                         Information & Technology

CC-05              Procurement

CC-07              City Council Orientation

CC-10   City Council Remuneration & Benefits

CC-17   City Manager Performance Review

CC-22   Facilities Capital Investment Recognition

CC-23   Parkland & Roadway Special Event

CC-27   Monuments

CC-28   Community Events Support Program

CC-30   Public Art

CC-31   Sport and Recreation

CC-33   Historic Places

CC-34   Snow and Ice Control

CC-36   Vehicle Idling Reduction

CC-47   Community Not-For-Profit Emergency Funding

CC-51   Environment

CC-54   Waste Diversion

CC-55   Major Community Event Hosting

CC-58   Key to the City

CC-59   Request for Letter of Support

CC-62   Facility Divestiture

CC-66   Joint Ventures

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

6.3.

 Councillor Schmidt-Rempel:

BE IT RESOLVED THAT the Governance Standing Policy Committee recommend that City Council:

1. provide first reading to Bylaw 6450 Amendment to Procedure Bylaw 6250 at the July 9,2024 meeting of Council; and

2. consider second and third reading to Bylaw 6450 Amendment to Procedure Bylaw 6250 at the July 23, 2024, meeting of Council.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

6.4.

 Councillor Middleton-Hope:

BE IT RESOLVED THAT the Governance Standing Policy Committee recommend that city council remove this item from the status of directed resolutions.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

6.5.

(Tied to Item 7.1)

(City Manager, A/City Solicitor, Chief Financial Officer and Treasurer, A/Director People & Partner Services, A/Director Corporate Services, Director Infrastructure Services, Director Corporate Services, Government Relations Manager, 2xLegislative Services Assistants, Legislative Services Manger)

Councillor Schmidt-Rempel:

BE IT RESOLVED THAT we do now enter a Closed Meeting at 4:11 P.M. to discuss confidential matters with respect to items 6.5 and 7.1 as per Sections 21 (Harmful to Intergovernmental Relations) and 24 (Advice from Officials) of the Freedom of Information and Protection of Privacy Act.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

Councillor Schmidt-Rempel:

BE IT RESOLVED THAT we do now adjourn the Closed Meeting at 4:49 P.M.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

…………………………

 Councillor Schmidt-Rempel:

BE IT RESOLVED THAT That the Governance Standing Policy Committee recommends that City Council approve the recommendation to hold a closed workshop for all members of City Council at the July 25, 2024, at 12:30 P.M. as part of the meeting of the Governance Standing Policy Committee to coordinate and prepare for upcoming Council advocacy opportunities for the remainder of 2024; and

FURTHER BE IT RESOLVED THAT Governance Standing Policy Committee recommends City Council direct administration to proceed with the confidential direction provided in the closed session; and

FURTHER BE IT RESOLVED THAT City Council direct that the closed meeting reports, documents and discussions with respect to the Government Relations & Advocacy Update remain confidential pursuant to Sections 21 (Harmful to Intergovernmental Relations), and 24 (Advice from Officials) of the Freedom of Information and Protection of Privacy Act.

Absent:   Councillor Dodic

In Favour:   Councillor Crowson, Councillor Middleton-Hope, Councillor Schmidt-Rempel

--------------- CARRIED

7.

7.1.

8.

Chair

City Clerk